Meeting Notes:

Pres. Carsrud called the meeting to order at 10:03.

Present at the meeting were President Bryan Carsrud, 1^st VP Terri Loneman, 2nd VP Terri Carriere, 3^rd VP Jarad Prescott,  Nevada VP Deb Robinson,  Jewell VP Eudene Lund, Directors: Jerry Everett, Patti McCoy, Lowell Crouse, Arden Schoep, Lyle Jennings, Derrick and Kandi Burris, Also present was 2013-14 new board members, Gary Link and Ron Imlay.  Excused from the meeting were Jo Mortvedt, Cari McPartland, Kevin Holm and Kelly McPartland.  Also excused was new board member Orv Heintz. Unexcused were Aslynne Carriere and Patti Beck.  We did have a quorum.

Schoep made the motion to accept the minutes.  Loneman seconded.  Motion carried unanimously. 

The treasurer report was included in the packet.  McCoy made the motion to accept the treasurer report as written.   Carriere seconded.  MCU.

Committee Reports:

Bylaws and Publicity Manual- Schoep made the motion to accept the proposed changes to the policy manual.  Crouse seconded.  After discussion, several changes were made to the proposal.  UPDATE ON POLICY 2: Any board member missing three (3) consecutive meetings, excused or unexcused, may be dismissed from the board. A board member is expected to attend the meetings in order to be kept abreast of AABA(changed to AAUSBC) activities and to share the workload associated with being a board member. Currently we do not have a policy on meeting attendance, and some board members have attended 50% or less of the meetings. To be an effective board member and represent the bowlers, everyone should take part in the discussions so that they can back the board in case of problems, knowing why various actions have taken place.    UPDATE ON POLICY 4: (Hall of Fame selection): Remove reference to genders so that no more than one person, regardless of gender, is elected in each category each year.  When the ABC and WIBC associations merged, the women had not had a Hall of Fame. In order for them to "catch up", gender designations were made. The committee feels that it is now time that all bowlers, regardless of gender, be treated equally in Hall of Fame voting as well as all other aspects of bowling.  Change the number of years a candidate must have been an AABA (changed to AAUSBC) member from the current 7, to 15, or a minimum age of 40 (with at least 15 years membership in the AABA).Changed to read: Number of years a candidate must have been an AAUSBC member 15 years and be a minimum age of 40.  Several people have raised concerns about the Hall of Fame being diluted by too many new members and new members who are still very young.  NEW POLICY 10: MEMORIALS   A memorial in the amount of $30 shall be sent to the family of an Ames Area USBC BA (removed BA) member who held current year's membership or previous year's membership in the association prior to his or her death. If the deceased was a Hall of Fame member, the memorial shall be sent regardless of current membership status.  In the case of an unusual circumstance, memorials may be sent upon approval of a board vote, which can be done via email.  NEW POLICY 11: MEETING DATES:  The meeting dates for all regular board meetings shall be set at the beginning of the year (in August) so that board members may plan accordingly. COMMITTEES AND DUTIES OF COMMITTEES:  The following changes in the current policy manual are recommended for approval:   ASSOCIATION TOURNAMENT:  Add: (All Board Members) to the top line since all board members are automatically on the committee. Also add: Every board member is expected to work at least two shifts of the association tournament. Running the tournament requires a lot of work, and the work should be spread among all board members.  Loneman made motion to accept the changes to the proposal, Robinson seconded.  MCU.  Schoep made the motion to accept the proposed changes to the Committees and Duties of Committees.  Robinson seconded.  AUDIT COMMITTEE:  In second line, change the word "his" to "his or her" where it references inclusion of the association manager in Audit Committee meetings.  COACHING AND NEW MEMBERS COMMITTEE:  The bylaws and policy manual feels that we need to keep this committee, but it needs to become active in promoting the recruitment of new bowlers and helping them by offering coaching so that they can see improvement, thus continuing to bowl in leagues. We need to make a bona fide effort to recruit coaches and perhaps have instructional classes or offer individual instruction.   LANE CERTIFICATION COMMITTEE:  Committee recommends that we add a line at the end of the listed duties stating that periodic lane dressing checks should be made during the season.  In particular, lanes should be checked 10-30 days prior to the start of an association-sponsored tournament, with a recheck, if needed, within a week of the tournament.   9-PIN TOURNAMENT COMMITTEE:  We recommend that this committee be combined with the Mixed Doubles Committee so that the same group oversees both tournaments The 9-pin tournament format was changed last year, therefore new wording is necessary to reflect current tournament format.  Suggested: This committee is responsible for scheduling and conducting the 9-pin and association mixed doubles tournaments. It shall, with board approval, set the fee schedule for the tournaments and approve the format for conducting the tournaments. The committee shall get information to the publicity committee as soon as possible so the publicity committee can get information out to the bowlers.   NOMINATING COMMITTEE:

The nominating committee shall be appointed by the president, with the stipulation that any board member up for re-election or re-appointment may not serve on the committee in the year they are to be voted on or re-appointed. The committee shall consist of at least five members, of which at least one shall be a youth representative and at least one on-board member.  Note: This is the way the committee has been selected for the past several years, which was in conflict with the former policy manual rule saying that nominating committee members could not be board members and they had to be elected by the board. USBC has changed their requirements from when the original rule was passed.   PUBLICITY COMMITTEE:  We recommend that we change the wording to the following:  As indicated by its title, this committee has the responsibility of getting information out to each community as it pertains to the association. The main times publicity is needed are in the fall when leagues are forming, prior to the 9-pin, mixed doubles and annual association tournaments, and the annual membership meeting.  The policy and bylaws committee recommends no changes to the other committee duties at this time.  Schoep approved the changes made by the board, Robinson seconded.  MCU.

Unfinished Business:

1.    Charity Tournament-Jennings had the list of the larger food pantries and asked the board to pick a number.  The number chosen was the number for the Salvation Army.  The checks that were donated back will be donated to the Salvation Army Food Pantry.

2.    State Tournament bid with Marshalltown-  Jennings reported that she isn’t getting very far with Perfect Games regarding the state tournament.

3.    USBC Convention Report-Keith Hawkins included his report in the packet.

4.    Bowling 2.0 and coaching-Jennings reported the information about Bowling 2.0. The Bowling 2.0 program that is offered from the BPAA must be tied in to a bowling center.  Jennings is going to email the BPAA and see if we purchase the program, if we are able to use it in more than one center.  We also talked about doing bowling clinics to try and get new bowler in and keeping the ones that we have by improving their skills.

5.    Webpage-We discussed that the webpage needs to be made easier for everybody to be able to post things to.  We also need to get all of the publicity committee access codes to the Facebook and Twitter accounts.  The webpage, Facebook and Twitter all need to be updated and have news added more frequently.  Jennings asked Loneman to see if she could change the banner on our Facebook page to show our logo and see if we can’t resize our Facebook picture.

New Business

1.    Advertising-Jennings reported to the board that since Perfect Games never got back to her on the advertising for the Ames Park and Rec guide, all centers were included in the ad.  The publicity committee is going to check with the bowling centers and see if they would do a free game to AAUSBC members if they present our ad.  We are going to submit the same ad that we used last fall for the SUN.  We are working on trying to figure how to track how many people see our ad to determine if the ad is helping membership.

2.    Committee Assignments-The committee assignments were included in the packet.

3.    Committee Instructions Sheets- Carsrud has asked Schoep if he could go thru the committee instructions that included in the policy manual and update them.

4.    CLIP (Certified Lane Inspector Program)-It was mentioned that the Lane certification committee should all be certified lane inspectors.  It was decided the committee members would pay for their Clip certificate.

5.    Tournament Lane conditions-It was decided that if it is possible for the centers to download the pattern, the board would like to have the lanes with the white pattern for our association tournaments.  Jennings will contact the bowling centers and see if they are able to download and use the white pattern.

6.    Other state tournaments-Jennings and Schoep are going to work on trying to get our bowling centers to host other state tournaments (Mixed doubles or seniors tournaments)

The next meeting will be Sunday Aug 4^th at 4:00 pm at the Salvation Army office in Ames.

Meeting was adjourned at 11:53

Respectfully submitted

Teri Jennings

Association Manager